Grants and Compliance Manager

Reports to: Chief of Party (COP) 

 Location: Mombasa with frequent travels to the program sites 

Ananda Marga Universal Relief Team (AMURT) is a local non-governmental organization registered in Kenya in 1993. AMURT works in close collaboration with national and county governments in Kenya under the Ministries of Health, Ministry of Education, Ministry of Labour and Social Protection and Ministry of Gender and Youth.

AMURT core programming is community-based health care provision with a focus in primary health care, DREAMS & OVC care & support, youth programming, and emergency humanitarian relief.

AMURT is implementing a grant, USAID Tujitegemee program which is a five-year project (March 2021-Feb 2026) funded by USAID Kenya and East Africa to implement OVC[1] and [2]DREAMS activities in Mombasa and Kilifi counties under the Kenya Health Partnership for Quality services (KHPQS) framework with an aim of increasing access and demand for quality HIV Prevention Services, increasing access to Quality Health and Social Services for OVC and their Families.

The project is implemented by AMURT as the prime partner, and four consortium partners. AMURT wishes to recruit a Grants & Compliance Manager, under USAID Tujitegemee program which is currently in year 4 of implementation.

Job purpose (Grants and Compliance Manager)

The Grants and Compliance Manager (GCM) will provide overall technical support in the management of sub-grants while working very closely with finance team. He /she will facilitate training in program and finance management to sub-grantees, support sub-partners on sub-grant management and assist in reviewing sub-grants agreements. The incumbent will be responsible for ensuring compliance with USAID rules and regulations, and legal and regulatory requirements governing the award. The GCM will oversee the overall compliance in the activity implementation from the development of work plans and budgets, reporting, sub granting, and budget administration as assigned by the COP or his/her designee. The GCM will be involved in developing and embedding best practices to comply with donor financial rules, supporting donor proposal budgeting, analysis of institutional income, donor contract expenditure tracking, monitoring and providing management information on key risks, contributing to the implementation of improved financial systems and processes to facilitate better donor reporting and compliance.

Preparation of donor reports-Grants and Compliance Manager

• Prepare donor reports in alignment with AMURT and USAID requirements
• Maintain files for approved grants and special projects showing:
  • Agreement and donor regulations
  • Approved budget and proposals
  • Financial reports sent to donors
  • Any other grants correspondence
• Review and where necessary provide appropriate expense codes for items requested by project staff to ensure accurate postings
• Prepare analysis of grant expenditure for management action to help in monitoring the burn rate for grants and special projects.

Compliance with grants regulations requirements-Grants and Compliance Manager

• Review expenses charged to grants for accuracy and completeness.
• Ensure grant projects close out procedures are done according to the donor guidelines.
• Ensure donor requested information is submitted on time.
• Ensure grant implementation and reporting follows donor rules and regulations.
• Work closely with the procurement department to ensure compliance with grants procurement guidelines
• Reconcile all monthly personnel payments with the payroll.
• Coordinate grant project audits & reviews and follow up on audit recommendations to ensure 100% implementation.
• Actively participating and facilitating in project start up workshops to ensure financial aspect of projects are fully understood.
• Field monitoring visits.

Sub grantee Management and capacity building

• Conducting due diligence for new sub-grantees to ascertain strength of partners’ systems.
• Taking lead in sub-granting process, ensuring grant agreement are well executed.
• Monitor sub-grantee financial performance and adherence to donor regulations
• Enhance financial capacity of Sub grantees through continuous training based on need and the due diligence outcomes
• Review of sub-grantee’s financial report
• Maintain records and files on each sub-grantee

Leadership and Staff Management

• Ensure strong and positive leadership is provided to finance administration team of the assigned grant.
• Coordinate professional and personal development of finance project staff for assigned grant through adequate orientation, on the job coaching, identification of training needs and opportunities
• Ensure effective performance management as per AMURT guidelines and standards
• Ensure staff capacity is developed to enhance efficiency in execution of duties
• Create an environment that enhances team development
• Ensure positive supervisory skills are developed

Grant Financial risk management

• Ensure all grant projects are audited according to the donor requirements.
• Ensure that findings and recommendations from audits and various donor accountability mechanisms are acted upon in a timely and effective manner in consultation with Operations Team.
• Ensure the grant operate within AMURT internal control systems to mitigate risks and ensure accountability that will result in good audit ratings
• Ensuring payroll grant charges for assigned grant are accurately captured through the system.
• Work with the donors to develop Terms of reference for special purpose grant audits

Qualifications-Grants and Compliance Manager

• Master’s degree in either Business, Procurement, Accounting, Finance, Management, Auditing, Economics or related field.
• Degree in Finance and Accounting, Business Administration, or other relevant discipline.
• Chartered Accountant (CPA, ACMA, ACA, ACCA) strongly recommended and membership should be in good standing.
• A minimum of 7 years’ experience in the NGO sector in Senior Grants/Compliance Management/ Financial Management positions.
• In-depth understanding and experience of working with proposals and contracts from institutional donors.
• Experience of complex planning and budgeting processes including the ability to provide clear guidance on donor policies and procedures.
• Strong analytical, decision making and strategic planning skills with the ability articulate complex information in an easy-to-understand manner
• Solutions focused with ability to identify weaknesses and drive continuous improvement
• Ability to prioritize, plan ahead, and manage a complex and diverse workload with tight deadlines
• Ability to coach, mentor, delegate appropriately and provide developmental guidance to supervised staff.

All applicants should use this link and fill in their details and submit the application by 28^th January 2025 before close of business hours. Only short-listed candidates will be contacted as interviews will be done on a rolling basis. Canvassing will result to automatic disqualification.

“AMURT is committed to zero tolerance on all forms of violence and discrimination against children, beneficiaries and staff”.

“AMURT is an equal opportunity employer and is committed to child safe guarding.